Collavare Solutions

Job Openings

Internal Audit Executive (Downstream Oil & Gas) - Job Summary

The Internal Audit Executive assists the Internal Audit Lead in developing and executing the company’s audit work plan as well as taking a lead role in the day to day execution of internal audits. He / She is also responsible for identifying risks associated with business objectives and evaluating the controls in place to mitigate those risks in order to improve the effectiveness of risk management, control, and governance processes.

Responsibilities

  • Provides assurance by ensuring adequacy, effectiveness and efficiency of controls in
  • processes; monitoring compliance with approved processes, policies and controls; and ensuring value for money spent.
  • Monitors compliance with approved processes, policies and controls.
  • Identifies, analyzes and recommends controls to risks.
  • Conducts investigation and report objectively.
  • Ensures cost optimization in all assurance assignments such that cost of providing assurance do not outweigh the benefits derived.
  • Working with the Internal Audit Lead, determines internal audit scope and develop annual plan.
  • Provides inputs and support the Internal Audit Lead in managing and coordinating of all internal audit work.
  • Performs end to end process and control review of operational activities across various locations.
  • Performs financial reviews of activities for different areas of the business (Retail Stations, Product Terminal, Lubes Plant and Commercial Sales).
  • Act as an objective source of independent advice to ensure validity, legality and goal achievement.
  • Tracks audit recommendation implementation and follow-up where necessary.
  • Maintains required audit documentation for each audit in accordance with company processes and best practice.

Key Performers Indicators

  • Quality of audit documentation and reports.
  • Timeliness of reports and close-out of recommendations.
  • Number of audits completed based on approved audit plan.
  • Compliance with the Internal Audit methodology and relevant standards.
  • Frequency of repeat findings.

Education & Professional Qualification

  • First degree in Accounting, Finance, Economics or other related area.
  • Relevant certification is an added advantage.
  • 3 - 5 years’ relevant work experience in a structured work environment.
  • Experience in the downstream Oil & Gas sector is an added advantage.

Preferred Competencies

  • Accounting Skills
  • Knowledge of Financial Reporting and Financial Reporting Standards
  • Operation Control
  • Investigation
  • Fraud Detection & Management
  • Policy & Regulation Interpretation and Implementation
  • Knowledge of Downstream Oil & Gas Industry Dynamics
  • Change Management
  • Problem Solving
  • Teamwork and Cooperation
  • Judgement and Decision Making
  • Interpersonal and Communication Skills, including good Presentation and Report Writing Skills.
  • MS Office Skills

IT Support Analyst – Downstream Oil & Gas - Job Summary

The IT Support Analyst provides technical support to IT end users via email, phone, social media and in person on various technical issues and problems relating to hardware, software and peripherals ensuring that the company runs smoothly.

Head, Sales (Manufacturing – Aluminium Products) - Job Summary

The Head of Sales has the primary role of leading the sales department, overseeing activities of the junior and senior professionals and monitoring performance as a whole. The Head of Sales defines and communicates the business’ KPIs and targets to junior sales personnel on a regular basis, analyses patterns in consumer and market behaviour

Head, Supply Chain (Manufacturing - Aluminium Products) - Job Summary

The Head, Supply Chain is responsible for developing a strategic approach to the corporate
procurement and material management process for the purchase of direct and indirect goods
and services. He / She is saddled with the development and implementation of policies,
procedures and systems that support the company’s acquisition and materials management of
goods and services – for resale, customer integration and internal use.

Responsibilities

  • Develops, manages and co-ordinates the procurement processes.
  • Plans and implements the overall supply chain & logistics management strategy.
  • Strategically plans and manages logistics, warehouse, transportation and customer services.
  • Directs, optimizes and coordinates full order cycle.
  • Gathers procurement data, analyzes and advises management based on insights from procurement operations data.
  • Identifies opportunities and implements actions to achieve efficiencies.
  • Identifies process bottleneck and implement solutions in a timely manner
  • Liaises with suppliers, manufacturers, retailers and consumers and resolve any arising problems or complaints.
  • Builds and maintains good relationships with vendors.
  • Transmits and prioritizes approved purchase orders and supporting documents to supplier.
  • Keeps track of quality, quantity, stock levels, delivery times, transport costs and efficiency.
  • Achieves cost, productivity, accuracy and timeliness targets.
  • Comprehends legal documents, such as contracts or import/export agreements.
  • Develops risk management programs to ensure continuity of supply in emergency scenarios.
  • Interfaces with Product Line Planning Manager to plan and prioritize purchasing activities.
  • Tracks order acknowledgement, prepares and communicates shortage and backlog
  • reports, and provides visibility of potential interruptions to internal customers.
  • Tracks orders and confirms system lead times, delivery dates, and costs.
  • Reviews, updates, and maintains purchase orders until they are closed.
  • Ensures orders adhere to service level agreements and contracts; reports non conformance.
  • Leads finance and logistics staff in resolving reception and invoice discrepancies.
  • Contributes to consolidation, reduction, and rationalization of the local supplier base.
  • Supervises the purchase of equipment for the organization, contact suppliers, and research offers and quotations (review).
  • Prepares calls for tender and follow-up procedure and in the management of any type of contracts (service, works, supplies)
  • Conducts cost survey and maintain and update price list of high volume items.

Key Performers Indicators

  • Functional and active vendor program.
  • Quality and timeliness of project management.
  • Knowledge of supplier defect rate, supplier lead time and compliance rate.
  • Demonstrated cost saving practices employed day-to-day.
  • Actionable advice based on result of researches and surveys.
  • Reports and advise based on data analysis and interpretation.
  • Implementable set of K.P.Is tracking procurement operations.

Personal Specification

  • A first degree in Business, Economics, Accounting or any finance related discipline
  • Previous working experience as a Supply Chain Manager for 7-9 years
  • Critical thinker and problem-solving skills
  • Ability to manage logistics of all aspects of the supply chain, from product development to the shipment of finished items.
  • Strong communication skills and the desire to build lasting relationships with people all over the world.
  • Ability to analyze data and understand connections.
  • Talent for recognizing the opportunities for process improvement in those connections.
  • Preferred Competencies
  • Have proven skill and experience in areas of financial management, organization, supervisory, financial accounting, analytical and donor contract interpretation.
  • Understanding of project management is an advantage.
  • Be enthusiastic, independent, detail-minded, analytical and highly numerate.
  • Have good English communication skills (oral and written).
  • Be computer literate and proficiency in MS Excel and financial information systems; e.g. ERP, etc.
  • Have excellent interpersonal skills and the ability to work in a team-oriented multicultural environment.
  • Have the ability to deliver accurate and timely reports.
  • Be able to work with minimum supervision and with tight deadlines.

Sales Executive - Job Summary

The Sales Executive is primarily responsible for achieving volume, revenue and margin targets for petroleum products sold by the company across the retail and commercial businesses. He / She is also responsible for Non-Fuel Revenue generated at retail stations, as well as ensuring people development and compliance of all retail station personnel with processes, standards and controls. The Sales Executive is also accountable growing the business via addition of new retails outlets, commercial businesses and distribution partners.

Lubricants Lead – Job Summary

The Lubricants Lead is responsible for the overall operational effectiveness and profitability of the Lubes business ensuring product availability and push-out of products to the market (i.e. from production till product arrives at customers’ location).

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